Get Involved

Volunteering

Volunteers are an essential part of the IEEE organization, and IEEE offers many ways to get involved. If you are interested in volunteering with IEEE, the best place to get started is with your local Section/Technical Chapter(s) and Affinity Group(s).  Volunteer opportunities include coordinating events, mentoring, or serving as an officer. IEEE Volunteer resources provides rich info on IEEE volunteer opportunities.

Funding

IEEE local geographic organizational units – regions, sections, chapters, student branches, and affinity groups – provide unique opportunities for members to attend technical presentations, create strong peer-to-peer connections, and participate in leadership opportunities that can make a positive distinction in IEEE members’ jobs and careers.

Society/Technical Council Chapters are the local link to the valuable resources available from IEEE and the 39 IEEE Technical Societies. The IEEE Society Chapter Funding Guide contains links to each Society’s Chapter funding information online. The applicable IEEE Society Chapter Funding Information Forms can be used to request Society or Council Chapter funding. All requests must be submitted directly to the Society or Council officer/administrator who is responsible for chapter support. The Society/Council will then initiate the payment process if approved.

IEEE affinity groups are non-technical subunits of one or more Sections or a Council. An affinity group is a local unit of an IEEE organizational unit or standing committee, established by petition to the parent organizational unit, to fulfill the purposes of IEEE.  For the Life Members Affinity Group a grant can be requested from the IEEE Life Members Fund. For the Women in Engineering Affinity Group funding info are provided in the tab Funding of the global Women in Engineering site. For the Young Professionals Affinity Group funding info are provided in the tab Funding Opportunities of the global Young Professionals site. 

Useful tools for IEEE Volunteers

  • The IEEE Member and Geographic Activities Operations Manual contains detailed information regarding IEEE Member and Geographic Activities (MGA) governance, policies, geographic unit operations, and committee reporting structure. 
  • The IEEE Center for Leadership Excellence (CLE) offers a ‘one stop’ training solution designed to serve the multiple and diverse range of IEEE user communities. From volunteers, non-volunteers to students, members, and conference organizers, the site offers a simpler and effective learning experience. Volunteers can access volunteer role descriptions and training. Action Plans are available for those interested in or holding an officer role and additional recommended content based on position is available.
  • The IEEE Geographic and Member Activities site provides information on a wide range of management opportunities, such as required reporting and rebates, for IEEE local geographic organizational units – regions, sections, chapters, student branches, and affinity groups.
  • The IEEE volunteer tools (vtools) site provides information on a wide range of tools developed by volunteers for IEEE members and IEEE volunteers.  The tools simplifiy organizational efforts and administration by offering web-based software in order to reduce time spent on managing local activities and to assist in member development. Some of these tools are described in the following:
    • IEEE eNotice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate email distribution of newsletters, meeting notices and IEEE conference materials.
    • IEEE vTools Events is used for managing IEEE Section, Subsection, Chapter, Affinity Group and Student Branch meetings and events.
    • IEEE vTools.Student Branch Reporting is part of the vTools project which is developed and made possible by IEEE volunteers. This application was created to assist IEEE Student Branches in planning and tracking activities of the Branch.
    • IEEE vTools.Voting is part of the vTools project which is developed and made possible by IEEE volunteers. This application was created to assist IEEE organizational units in conducting online elections.
    • IEEE OU Analytics is a visual business intelligence tool for volunteer access to member data.
    • IEEE Web Hosting is intended to meet the needs of IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host.
    • IEEE vTools.OfficerReporting enables current geographic unit volunteers to submit officer reporting online. Volunteers can enter new officers and view, remove, or replace existing officers. 

Hosting Virtual Events

Hosting an online Webex and looking for an attendee user guide?

https://mga.ieee.org/images/files/training/user_guides/Participating_in_a_Virtual_Event.pdf

A Great Alternative to WebEx included with your ieee.org Email Account

We want to make you aware of the updates Google has made to its web conferencing product. Originally Google Hangouts, they now offer an advanced option and have renamed it Google Meet.

IEEE has been using Google Meet with great success.  And, it comes with your IEEE.org email account. There is no charge for using this service.

Here is a list of features for Google Meet:

  • Supports 250 attendees
  • Provides computer and phone for audio
  • The host can present, including high quality video and audio*
  • See up to 16 Google Meet participants at once with tiled layout*
  • The host can mute and unmute lines
  • Meetings can be recorded
  • Attendees do not need gmail accounts.  

Find out more at: http://meet.google.com. or send an email at mga-im@ieee.org. This is a great alternative and everyone with an ieee.org account has access.